Admin Assistant

Allam Marine is accepting applications for an Administration Assistant to join the export document admin team at our manufacturing facility in Melton, East Yorkshire.

Allam Marine is an award-winning manufacturer and supplier of power generation machinery, components and control systems. We are renowned across the world for our ability and willingness to go the extra mile.

You would be joining Allam Marine at an exciting time in the development of the company, with ambitious plans for growth and a number of interesting upcoming projects.

Job Description

Your key direct responsibilities will include:

Production of shipping documentation
Updating records relating to outgoing shipments
Ensuring timescales for documents are adhered to
Preparation of Certificate of Origin /EUR1/Insurance certificates via online portals
Booking of courier
Proof reading documents
Producing sales invoices via Sage 50 Accounts/CIM50
Reception cover, greeting visitors and providing refreshments
Communications with shipping agents/customers via telephone and email
Providing general administrative support across the business

Person Specification

If you’re the right person for this role, you’ll be smartly presented, reliable and passionate about doing things properly

Central to this role are excellent communication skills, a friendly demeaner and the ability to multitask effectively. Discretion is important for this role as you may have access to sensitive business information.

The right candidate will;

Be a self-motivated and results-driven

Have excellent communication and people management skills,

If you are looking for a new challenge, and you feel you have the right level of experience, skill and aptitude to help drive the quality and efficiency at the heart of our business, then we’d like to hear from you!

Essential:

Strong administration skills with ability to pick things up quickly
Strong phone and customer service skills
Organisational skills to manage multiple responsibilities efficiently
High level of accuracy and attention to detail
Self-motivated with the ability to work without supervision
Excellent IT skills, including working knowledge of Microsoft Office applications
High levels of written and verbal communication skills
A minimum of 4 GCSE’ (or equivalent) – including maths and English

Desirable:

Knowledge of accounts software packages (Eg. Sage)

Experience of working with Export documents and Letters of Credit

Salary:

Competitive – dependent on experience.

To apply:

Please send a CV, covering letter and current salary details to careers@allam.com.

We look forward to considering you for this vacancy.

Allam Marine is an equal opportunities employer.